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Records Management...A value proposition? | Print |  E-mail


While many companies view records management and the workflow process surrounding it a cost center, Media Spiders can help you tailor a program into a source of strategic value. In most cases, Media Spiders will save you more in related costs than it takes to undertake the task of records management.

Whatever your record retention needs may be, Media Spiders will outline an effective program that will enable your company to:

  • Speed up key business initiatives through the timely retrieval of records
  • Reduce discovery and litigation costs related to retrieval of documents
  • Provide support for  mergers and acquisitions
  • Speed up regulatory approvals
  • Enable true collaboration with partners/employees
  • Create operational efficiency of your records management while reducing its associated costs
  • Reduce risk of loss of proprietary business information through multi-level access management
  • Comply with laws and regulations by creating and following a document retention plan


Take Control...  Manage your Information risk factors

Government regulation demands that you control and manage the risks associated with today's accumulation of business information. Media Spiders  is happy to provide a document workflow analysis assessment. It is an absolute necessity  in identifying  your areas of  vulnerability. We use this information to  establish processes to help you organize, assess, develop, implement, and manage, a records management protocol  within your organization. In most cases, operating at  an enterprise level of document management is cost prohibitive. Traditionally most business do not  monitor the cost of managing documents in their accounting practices. This does not mean it does not exist. The average cost of maintaining documents that are pertinent to your business is $1.50. Media Spiders historically has saved its clients upwards of 30% of their document retention costs. The largest notably being our relationship with Stericycle, (a medical waste recycler) where the project budget exceeded 4.2 million dollars.

Ideal for larger, multi-location companies who are dedicated to improvement of their program, the Risk Assessment is conducted by an Iron Mountain Representative at an in-person meeting.  A follow up meeting includes the results of the Risk Assessment as well as an Action Plan to prioritize and address areas of risk.   Your Iron Mountain Representative can help you to determine if a Risk Assessment is right for you.