How Does Document Scanning and Digital Archiving for a Medical Practice, Doctor’s Office or Hospital?

It is  rare that a single technology can reduce expenses, help deliver better care, decrease the timepatients spend in hospitals, and save time and money for medical professionals and doctors practices. Outsourcing your document scanning service and digital document archiving does all this and more. Imaging paper documents to electronic images not only offers the benefits mentioned above, but using a scanning service can also improve a healthcare facility’s workflow and help change the way it does business and interacts with its patients.

Having medical records and medical office documents on electronic media  or network server,  can make storage and retrieval of information easier, providing significant advantages over using the paper or physical versions. Immediate access to documents can help your medical practice, doctor’s office or hospital reduce costs by improving efficiency. Retrieving information electronically enables staff members to reclaim time for more important duties rather than searching through closets, boxes, folders, and hundreds of physical document pages.

Instead, retrieval is accomplished from any computer with an internet connection The scanned pages are instantly available for viewing, printing, faxing or emailing without using additional paper.

Consider the following statistics:

Media Spiders is a document scanning service that converts your organization’s important medical records and office documents to digital images. This process is sometimes called “document scanning”, “document imaging” or “digital imaging.” Our recommended method of retrieval is through one of our custom web portals. These are secure, and completely customized to fit your current practices workflow.
By allowing us to manage your records you eliminate a lot of the additional items that would be required if you chose to take this on internally.  We  can however, provide images in all the popular and supported TIFF and Adobe Acrobat PDF formats, along with all other major document management systems, and database formats.



Patient record files are picked up from the doctor’s offices or Media Spiders  can arrange for on-site scanning. After the images and scanned, and are correctly indexed, become the equivalent  of an electronic filing cabinet . We make your documents available to you hosted from our secure web servers. These documents are retrieved securely, and managed with different levels of user access through our platform independent software.

Media Spiders guarantees the highest quality of work. Being an expert scanning provider entails  more than just running documents through a copier/scanner. The real task is managing the intensive labor required to accurately and securely process  volumes of sensitive documents.

Consider all of the time spent searching and accessing patient records and not being able to simultaneously share information.  The benefits of going to digital archiving of medical records becomes obvious. We provide our clients the ability to easily and securely retrieve and share information with their patients, or, within the organization,  increasing patient satisfaction and employee productivity.

In addition the requirement to become compliant by 2012 is going to add pressure and cost to convert your documents. Scan them sooner than later. Currently 87% of doctors have not begun to convert their records. It can be presumed that as we get ever closer to the deadline the demand to scan documents will far exceed the qualified number of sources.